Senior Administrative Officer

Coordinate administrative support for NARYSEC recruitment and participant administration. Coordinate administrative and logistical support for recruitment, screening, shortlisting. interviews, participant verification and induction processes in accordance with approved NARYSEC Standard Operating Procedures. Prepare recruitment documentation, interview packs. attendance registers and related administrative records. Verify participant application documents and maintain recruitment databases and participant records. Prepare participant appointment, registration and contractual documentation. Administer participant movements, including appointments, transfers. resignations, terminations, stipend deductions and related Human Resource documentation. Respond to participant administrative enquiries and provide programme support services. Accompany participants during approved programme activities where required. Provide administrative support for Provincial Programme Implementation. Prepare official correspondence, submissions, memorandum. reports and other programme documentation. Coordinate meetings, prepare agendas. compile minutes and maintain records of decisions. Maintain participant files. attendance records and programme documentation throughout the programme lifecycle. Coordinate and quality assure. participant payroll and PERSAL certification documentation prior to submission. Maintain records relating to community service, skills development and participant progression. Coordinate stakeholder communication and maintain administrative records relating to programme implementation. Perform general administrative support functions to facilitate effective programme delivery. Provide administrative support for financial planning, budgeting and reporting, including the compilation and monitoring of the Directorate Management Plan (DMP), Procurement Plan and financial reports. Coordinate the procurement of goods and services in accordance with the approved DMP, Procurement Plan and departmental procurement procedures. Maintain the invoice register, track payments with Finance and follow up on outstanding invoices. Coordinate Information Management and Programme Reporting. Compile participant statistics and monthly, quarterly and annual programme performance reports. Compile information required for the Annual Performance Plan (APP), Integrated Operational Plan (IOP) and other management reporting requirements. Maintain programme information systems and databases, including extracting and analysing NIMS reports. Maintain Portfolio of Evidence and supporting documentation for programme implementation. Maintain participant filing systems and records in accordance with departmental records management policies. Monitor the completeness, accuracy and integrity of programme information and supporting documents. Prepare management information and statistical reports for Provincial and National Office. Coordinate Travel, Logistics and Programme Support… (see full advert)