Chief Works Managers: Technical Assistant/Support (x2 posts)

Assist with the planning, scheduling and conducting of Facility Condition Assessments (FCAs) across departmental facilities, including site inspections, photographic surveys and data collection on the condition of building elements and services. Capture and consolidate FCA site information into condition assessment schedules, reports and supporting documentation for review by the ASD and Directors. Assist the ASD and Directors: Facilities Management with day-to-day technical and administrative tasks in the Technical Unit and carry out instructions and assignments as directed. Provide administrative support to the Technical Unit, including diary coordination, minute-taking, filing, and tracking of correspondence, submissions and approvals. Assist in the compilation, formatting and proofreading of technical reports, presentations, schedules and other documents prepared by the Technical Unit. Support the ASD and Directors in monitoring the progress of TFM and facilities management projects, and help track outstanding actions, deadlines and deliverables. Assist with the preparation and collation of documentation for meetings, site visits and technical evaluations, and follow up on action items as instructed by seniors. Maintain and update records, registers and databases relating to facility condition assessments, maintenance requests and technical unit activities. Assist with logistical and administrative arrangements for site visits and inspections undertaken by the Technical Unit. Perform any other reasonable duties as assigned by the ASD or Directors: Facilities Management in support of the Technical Unit's operations.