Assistant Director: Facilities Management and Records Management

Oversee maintenance of building and premises: Compile maintenance plan regarding machinery, tools, and equipment, monitor the implementation of the maintenance plan. Ensure provision of office accommodation and parking services, optimise the utilisation of space in building and land, responsible for optimal space planning and full building maintenance, facilitate and ensure awareness workshops of policies and procedure manuals relating to facilities management, identify potential risk hazard in the building, ensure the provision of cleaning services, ensure proper signage in and around the buildings of the institution to minimise safety risk. Ensure compliance to SHERQ AND OHS AC: develop and implement policies related to SHERQ and OHS, Conduct OHS awareness programmes, assist with information regarding health and safety matters, develop the college emergency evacuation plan, conduct safety audit in all the premises, identify potential health and safety hazards, ensure that the OHS committee is established and active, develop quality assurance and SHERQ policies, investigate health and safety related complains, ensure that all workshops at the college comply to statutory requirements, ensure formation/appointment and training of safety representatives and first aiders at all college sites, reporting and coordination OF all IOD'S. Oversee Fleet management: develop and implement fleet management policies, ensure and monitor the cleanliness and maintenance of vehicles, ensure control, supervision and authorisation of all official usage of all college vehicles, ensure warranty management, maintenance, insurance, and licensing of vehicles, ensure the monitoring of appropriate license of drivers of vehicles, ensure monitoring of logs books, ensure the monitoring of compliance with the procedure to be followed in the case of an accident, ensure the monitoring of parking of the vehicles. Maintain the physical security functions including key control, personnel, document and surveillance security: develop. Review and monitor the implementation of security policy, ensure provision of technical security services, responsible for security and access control at facilities, monitor and upgrade the access control system of the college, conduct preliminary theft investigation, develop and maintain security training capacity for the college, ensure proper control procedure and monitoring of the electronic security system, ensure adherence to contractors SLA on site such as security, garden services etc. record management, management of all human, financial and other resources of the unit.