Administration Clerk Production (Transport)

Facilitation of fleet co-ordination and rendering services to regional and area offices (pool). Ensure that all available fleet vehicles are recorded, optimally utilised, and thoroughly maintained. Ensure that the correct procedures are followed on the issuing of vehicles. Conduct pre-and post-inspection of vehicles on a daily basis for every trip. Arrange regular vehicle servicing and vehicle maintenance with the respective service providers. Manage accounts between the Directorate: Water Resource Management Support and the service provider. Reconcile the fleet account with agreed tariffs with the service provider. Reconcile the BAS and SAP reports against the statement of account. Process the application for requisition of short-term rental. Liaise with the service provider in case of accident for provision of relief vehicle. Control and manage the transport unit. Procurement of vehicles for the provincial office. Provide a monthly status report on all fleet account. Ensure effective provisioning of transport reservation. Ensure effective and efficient control of fleet. Render administrative on maintenance, fuel remuneration and financial payments to service provider. Coordinate travel arrangement. Liaise with travel agency with the arranged bookings. Monitor travel needs of the directorate for compliance and alignment of budget. Verify payments and reconciliation of account with travel agency. Provide cost containment in terms with car hire, accommodation, and flight. Align the travel policy and monitor the adherence pertaining to the application on specified types of car hire. Compile report to management on cost savings, deviations, and exceptions.